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Letter for new Reception parents 4.5.20

A taste of Reception

Still image for this video
Thank you to Hannah Brooke Photography for putting this together for us.
Deighton Gates Primary School Admission Policy 

Admission Policy for Deighton Gates Primary School for entry to Reception in September 2020


The Chief Executive of Leeds City Council makes the offer of a school place for Reception at Deighton Gates Primary School on behalf of the Governing Body who are the admitting authority for the school.


Headteachers or school-based staff are not authorised to offer a child a place for Reception for September entry.


The Governing Body of Deighton Gates Primary School makes the offer of places in all other year groups and for entry to Reception outside the normal admissions round.


30 places will be available at Deighton Gates Primary School for entry in Reception in September 2020.


Where there are fewer applicants than places available, all applicants will be offered a place.


Where Deighton Gates Primary School is the school named on a child’s Education Health and Care Plan (EHCP), the child will be admitted to the school.


Where there are more applicants than places available, places will be offered to children in the following order of priority.


Priority 1

a) Children in public care or fostered under an arrangement made by the local authority or children previously looked after by a Local Authority (see note 1).


b) Pupils without an EHCP but who have Special Educational Needs, or exceptional medical or mobility needs that can only be met at a specific school (see note 2).



Priority 2

Children with a sibling (brother or sister) who will be attending school at the start of the academic year and are living at the same address (see note 3).


Priority 3

We will give priority to applicants who live in the defined catchment priority area for the school. The maps showing the defined catchment area for Deighton Gates Primary School is shown at the end of the policy as appendix 1.


Applications will be accepted for a school place even if you do not live in the catchment area. Living in a catchment priority area does not guarantee a place will be allocated, only that your application will be prioritised above those who live outside the catchment priority area.


Priority 4

All other children


Tie Break

If we have more applications meeting one of these priorities than there are places available, we will offer places in order of distance from school - so those living closer to school would be offered a place before those living further away, when measured in a straight line. (see note 4).


In the unlikely event there are insufficient places for two (or more) pupils living in the same building (e.g. flats) or otherwise equidistant from the school, then any final place will be allocated by the drawing of lots, witnessed by an independent person.


The drawing of lots for random allocation will not be applied to multiple birth siblings (twins and triplets etc.) from the same family where they are tied for the final place. We will admit them all, exceeding the PAN for the school.


Note 1

A “looked after child” is defined as a child who, at the time of making the application is:

  • in the care of a local authority, or
  • being provided with accommodation by a local authority in the exercise of their social services functions (see the definition in Section 22(1) of the Children Act 1989)

A “previously looked after child” is defined as a child:

  • who was previously looked after but ceased to be so because they were adopted or became subject to a Special Guardianship Order or a Child Arrangements Order, or
  • who has been in state care outside of England and ceased to be so as a result of being adopted


If you are making an application under the priority for a previously looked after child, you will need to complete a Priority 1a Supplementary Information Form at appendix 2 and send this with a copy of the court order so the LA can verify this priority.


Note 2

The priority will be given to children based on their exceptional medical or social needs.


‘Social need’ does not include a parent’s wish that a child attends school because of a child’s aptitude or ability or because their friends attend school.


‘Medical need’ does not include mild medical conditions as all Leeds schools are expected to be able to meet these needs.


Each application must include a 1b Supplementary Information Form (Appendix 3) along with supporting evidence, from a medical specialist or social worker, outlining the child’s needs and why the child must attend one particular school rather than any other, based on those needs. If the evidence is not submitted with the application, a child’s medical or social needs cannot be considered.

Cases will be considered individually by a LA professional panel and where necessary in consultation with the school that has been preferenced.



Note 3

For these purposes, brothers and sisters must be living at the same address as your child. Siblings refers to brother or sister, half brother or sister, adopted brother or sister, step brother or sister, foster brother or sister. The definition does not include cousins or other family members sharing a house.


Note 4

The Local Authority use a straight-line distance system - Geographic Information System (GIS). The programme measures the ‘straight-line’ distance from a defined point on the main school building to your home address. The point we measure to, at your home address is determined by the Local Land and Property Gazzetteer (LLPG), which provides coordinates for every dwelling. If we are not able to match your address with the LLPG then we will use the centre of your dwelling.


Note 5 - Catchment areas

Deighton Gates Primary School has a defined catchment area which is attached as a map on our website and at the end of this policy as appendix 1.


You can apply for any school but if you live in the catchment area for Deighton Gates Primary School, your application will receive a higher priority than applicants who live outside of the catchment area. Living in the catchment area does not guarantee a place at the school.


If you don't live in Leeds

If you live in another local authority but live in the catchment area for our school, your application will receive the relevant priority under our admissions policy.




For admission purposes, the home address is the child’s permanent address, where the child usually lives with their parent or carer. You must not use any other address on your application, including using the address of a childminder or relative or renting a property for a short period of time as this could be considered as using a fraudulent address. We will investigate any queries about addresses and depending on what we find, we may withdraw your offer of a school place.


Only one address can be used on your application for a school place. Where shared care arrangements are in place, both parents must agree which address will be used on the application, and this should be the address where the child lives for the majority of the school week. If no joint declaration is received by the closing date for applications, the home address will be taken as the address where the child is registered with the doctor. If the residence is not split equally between both parents then the address used will be the address where the child spends the majority of the school week.

When we make an offer, we assume your address will be the same when you take up the school place in September. If you plan to move house, you must still use your current address on your application. As soon as you move house, you must inform the Local Authority of your new address, providing proof of your house move (including evidence of entry to the new address and exit from the old address) as this may mean the Local Authority have to change your school place offer.
If it is found that an intentionally misleading or false address has been given with the aim of fraudulently securing a school place, that place may be withdrawn, even if the child has already started at the school.
Parental Disputes
Parental Responsibility gives both parents important legal rights and responsibilities including involvement in decisions about which schools to preference. Both parents should agree the details of the applications, including the address to be used, which schools to be applied for and which parents submits the application. Where the Local Authority receive 2 conflicting applications, they will need to obtain written evidence from all those holding parental responsibility to agree the application or a Court Order specifying who should apply. Until relevant evidence is received, they will be unable to process the application further and places may have to be offered to other applicants.
Late Applications
If you return the preference form after the deadline we cannot guarantee to consider your preferences at the same time as those received on time. Any applications returned after 12 February 2020 will only be dealt with once all other preferences have been considered, unless there are significant and exceptional reasons. Late applications received at that point will be considered before placements are made (where no preference could be met)
Accepting Offers
Parents will be asked to accept the offer of a place directly with Deighton Gates Primary School. This will not affect your position on any waiting list for a higher preference, or the right to appeal. Parents who do not wish to accept the offer, or do not accept the offer within a reasonable time, may have the place withdrawn. This may leave your child without a school place.
Waiting List
After offers have been made on 16 April, parents can ask to go on the waiting list for any school.
Waiting lists will also be held for each year group for applications outside of the admissions round. All waiting lists will be held in criteria order of the admission policy and will close at the end of the academic year (July 2021). Each time a child is added, the list is ranked again in line with the published oversubscription criteria in this policy.
Under the Admissions Code, looked after children, previously looked after children, and those allocated a place at the school in accordance with a Fair Access Protocol must take precedence over those on a waiting list.
Please be aware that if your child is placed on a waiting list after offer day and a place becomes available at a higher preference school before the end of August 2020, your child will automatically be allocated the place at your higher preference school. This will automatically withdraw the place at a lower preference school, and this may then be allocated to another child.
Temporary School Site
If a school has to move to a temporary site for any reason, such as the building being damaged by a fire, we will base our distance measurements on the school’s permanent site.
Starting Reception Age
Children are expected to start primary school in the September following their 4th birthday. You must ensure your child receives an appropriate full time education from the term following their fifth birthday. Parents can request that the start date for their child is delayed until later in the school year in the case of children who have not yet reached their 5th birthday, however where a place has been offered, this must be taken up by the beginning of the term after the child’s 5th birthday, or at the latest, the start of term after the Easter break.
You can also request that your child attends part-time until he/she reaches compulsory school age. You should discuss delayed or part-time attendance with the school.
Admission out of chronological age (including Deferment for summer born children)
A request may be made for a child to be admitted outside of their normal age group, for example if the child is gifted and talented or has experienced problems such as ill health. In addition parents of children born between 1 April 2016 and 31 August 2016 may request that the child be admitted out of their normal age group, to reception rather than year 1.
Parents should still apply in the normal admission round for 2020, and indicate their request on the preference form – specifying why admission out of normal year group is being requested and the year group in which they wish their child to be allocated a place. Applicants should also complete the application for deferment form at appendix 4 and attach any available evidence of the need for deferment/admission out of chronological age.
The Governing Body will decide the application by Supplementary Information Form (Request to join a school out of chronological year group). A Governing Body Admissions Panel will consider each application on its own merit.
There is no right of appeal against a decision relating to admission out of chronological age.
Applications outside the normal admission round (in- year applications)
All applications outside the normal admission round should be made using an in year application form (ICPF) which is available from Leeds City Council.
The application should be made to Leeds City Council Admissions team who will then notify all preferenced schools about the application. The school will contact you directly to confirm whether they can offer a place. If the school is full you will be offered a right of appeal and will be added to the waiting list.
Where a vacancy arises, places will be offered based on the published oversubscription criteria within this policy.
Where no house move has taken place, you will be offered a place to start at the beginning of the next term, unless no other accessible school place is available to you.
You can find out about vacancies in schools on
Where you have not been offered a place at the school you preferenced, you have the Right to Appeal against the refusal to offer a place. Leeds City Council has an appeals timetable containing deadlines and timescales which can be found at
Appeals against a decision for a transfer of school place, outside the normal admission round, can be submitted any time during the academic year. Appeals will be heard within 30 school days of the appeal request being received (where the in-year application has been processed and the right of appeal has been issued).
Fair Access Protocol
All schools have an active role in admitting pupils under the Fair Access Protocol. The protocol operates outside the boundaries of the Admissions policy. It is a statutory requirement and the Protocol apples to all Leeds schools. Its aim is to make sure the most vulnerable children are offered a place at a suitable school as quickly as possible, and that no school, including those with places, is asked to take a disproportionate number of vulnerable children. Leeds City Council’s Fair Access protocol can be found at
Deighton Gates Primary School Admission Policy 2021/22